Obtaining a Letter of Confirmation may facilitate your U.S. Visa application.

If you require a Visa Letter of Invitation, please complete the Visa Letter Request Form and select your conference.

Please note:

It is IEEE policy to only issue Visa Letter of Invitation to Speakers, Authors, Committee Members, and Attendees paid in FULL.

  • IEEE Life Members can only issue the Visa Letter of Invitation for the conference. No other kind of documentation will be provided for the use of visa applications.
  • Please allow 3-5 business days for processing.
  • Request for a hard copy visa letter will be subject to a US$25 fee to cover the cost of courier delivery and will be added to your conference registration fee.


We strongly advise participants to personally check entry and visa requirements before making travel arrangements at least 3 months ahead of time, as there might be country-specific conditions that you are not aware of. For the most accurate information, please contact the embassy/consulate of the country where the conference will be held, in your home country.

  • IEEE Life Members will NOT issue any Letter of Sponsorship or Letter of Guarantee if you are required to do so by the immigration department. It is the participant’s sole responsibility to obtain such documents.
  • IEEE Life Members will not refund anyone for cancellations due to visa rejections or participant’s inability to enter the country.
  • IEEE Life Members cannot change the decision of any country’s embassy/consulate or any other government departments, nor will IEEE Life Members appeal to the embassy/consulate on behalf of the applicant.
  • All questions/concerns regarding the status of your visa should be directed to the embassy/consulate of the country where the conference will be held, in your home country.
  • In no event will IEEE Life Members be liable for any loss or damage, including without limitation, indirect or consequential loss or damage, or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with, the information provided on this page.

Additional information on Visa processing is available at the website of the U.S. Department of State Bureau of Consular Affairs Visa Services:

If you need assistance, please contact: Sophie Tang at ILMCreg@ieee.org or Lawrence Lyon at HistoryLAL@aol.com.